EMPLOYMENT

TRANSACTION COORDINATOR (MULTIPLE STATES)

Summary
Voigt & Associates, LLC seeks an experienced Transaction Coordinator to handle files for our real estate clients. This position requires both the ability to take detailed direction, as well as to complete tasks with minimal direction. The Transaction Coordinator will be a primary liaison between all parties to the transaction. Voigt & Associates, LLC manages files for agents in 14 states - the TC will be trained on and assigned files for several states (likely including TN, MS, VA, TX, PA, and/or MD). Applicant must be based in EST or CST.

Position Mission Statement
The transaction coordinator will efficiently and competently manage 60+ files at a time, ensuring a smooth process for all parties, thereby supporting Voigt & Associates, LLC's mission to offer exceptional customer service and maximize success for our real estate agent clients.

Benefits

• Competitive pay with room to grow and advance

• Fully remote work w/ limited supervision - we do not micromanage

• Flexible schedule

• Several paid holidays

• Full time assistant available to you 40 hours per week

• Data intake specialist to do all your front end data entry

• Absolutely no required nights/weekends - a rarity in real estate!

• All systems and processes are provided for you, including email templates

Key Competencies

• Natural helper - wants to make things easier for others

• Thrives under a fast paced environment

• Able to manage a lot of moving parts and keep things straight

• Extremely high attention to detail

• Doesn’t overwhelm easily

• Works well independently without much supervision or direction

• Exceptional problem solving abilities

• Expert level knowledge of the real estate process from contract to close

• Excellent communication and interpersonal abilities

• Able to learn and retain new information quickly.

Key Outcomes

• Be up to speed on all new assigned states within 30 days

• Be managing files under our system independently within 30 days

• Efficiently manage and oversee an average of 60-80 files monthly, ensuring all deadlines are met and documentation is accurate and complete

• Enhance client satisfaction by maintaining clear, proactive communication, resulting in a 95% positive feedback rate

Key Duties

• Manage the real estate transaction from contract to close

• Track all deadlines and milestones in the transaction and remind parties of deadlines

• Order and Coordinate inspections, Walk-Throughs, and Closings

• Under agent's supervision, draft real estate addenda and collect signatures.

• Order home warranties.

• Provide outstanding customer service and communication

• Review documents for completeness and submit to agent's brokerage for compliance approval

• Follow up with lender, title company/closing atty, and cooperating agent to ensure all parties are on track

• Obtain and Review settlement statements prior to closing for accuracy

• The TC will be expected to use Voigt & Associates' Transaction Management system, including checklists, email templates, and protocols.

• The TC will have intake specialist support for all front-end data entry.

• The TC will manage 60-80 files at a time. You will be trained to work files from several states

• The TC will perform both contract to close and pre-listing work.

Requirements

• Preference given to applicants that have working knowledge of the Open to Close platform

• Preference given to applicants with experience working with agents from varying brokerages (for example, KW, eXp).

• Positive, enthusiastic attitude

• Reliable and efficient

• Min 1 Year Experience as a TC

• Strong familiarity with Real Estate contracts

• Strong familiarity with preparing listing agreements and doing MLS data entry

• Experience with the usual contract management systems, such as dotloop, docusign.

• High level of attention to detail

• Customer service driven

• Professional and well spoken both on the phone and in writing

• Tech savvy and able to troubleshoot independently

• Fully set up for remote work, including high speed Internet connection, excellent cell phone service, contingency plans in place for Internet outages, weather events, etc.

• Loves checklists and tasks-oriented work

• The TC will be 1099, but will need to be reachable Monday through Friday 8 am to 5 pm EST. You will be moved to W2 after a probationary period.

Core Values
We take our core values very seriously! We believe real estate agents have messy, complicated jobs that require them to wear a multitude of hats and specialize in a wide range of skills. We believe real estate agents are more successful when they delegate certain tasks, freeing themselves up for income producing activities that are their true specialty. Please review our company values and ensure you align before applying: https://voigt-associates.com/our-values

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule

• Professional development assistance

APPLY - https://www.indeed.com/job/real-estate-transaction-coordinator-multiple-states-51fb5658b1f8843d